Positions and elected representatives

The Members’ Assembly (you!) is the union’s highest decision-making body. At the assemblies, you vote on:

ASSEP orientations, by proposing mandates
ASSEP’s budgets and how they are allocated
your unit’s list of demands for bargaining, prior to the process of renewing your collective agreement
the members of your union team, via elections to the various positions

Any member in good standing can apply to a position at ASSEP!

General Assemblies are open to all members in good standing, while Unit Assemblies are open only to members of the accreditation unit concerned.

The quorum corresponds to the minimum number of participating members required to open the Assembly.

Statutory General Meetings are mandatory and defined in our Bylaws and Regulations.

To maintain a link with members and enable them to submit any questions of interest, hold elections and ensure the Syndicat’s sound financial management.
2 times a year, in Autumn and Spring.
For all members.
Quorum of 20 persons, with at least 3 lecturers, 3 teaching assistants, and 1 post-doctoral researcher.

To meet the needs set out by the convening body.
Convened in at least 10 working days.
For all members.
Quorum of 20 persons, with at least 3 lecturers, 3 teaching assistants, and 1 post-doctoral researcher.

To deal rapidly with an important subject defined in advance by the body or members convening it.
Convened in at least 72h
Pour toutes For all members.
Quorum of 20 persons, with at least 3 lecturers, 3 teaching assistants, and 1 post-doctoral researcher.

For reasons linked to the negotiation process.
At least 10 days’ notice for a regular assembly, and at least 72 hours for a special assembly.
For members of the unit concerned.
Quorum of 10 members in good standing belonging to the unit concerned.

Only to discuss a strike mandate, during a negotiation process.
Convened in at least 10 days.
For members of the unit concerned.
Quorum of 10 members in good standing belonging to the unit concerned, or 5% of the unit’s workforce if greater.

For more details, see our Bylaws and Regulations, Chapiter 3!

The members of the Union Council (“CS” for its French acronym) are responsible for carrying out the tasks necessary for the running of the Union, mobilizing members and carrying out the mandates given to them by the Assembly.

The Union Council is made up of the Executive Committee and the stewards.

The Executive Committee (“CE” for its French acronym) is the key player in the organization and communication of the syndicate. The currently elected members are :

Position	Person	Contact
Coordination	Sébastien Paquette	assep.coordination@gmail.com
Treasury	Ulrich Compaore	assep.tresorier@gmail.com
Secretary	Laura Ahunon	assep.sec@gmail.com
External Affairs	Chantal Beaudry	assep.externe@gmail.com
Mobilization and Communications	Jeanne Joachim	assep.mob@gmail.com
Labour relations for lecturers	Dany Généreux	assep.cc@gmail.com
Labour relations for teaching assistants and in charge of practical work	Vincent Brouillard	assep.ae@gmail.com
Labour relations for post-doctoral researchers	Dominique Monnet	assep.postdoc@gmail.com

The coordinator coordinates the activities of all elected Union members and represents the Union in the media.

The treasurer manages the Syndicat’s accounts and payroll.

The person in charge of the secretariat documents and records the Union’s activities.

The person in charge of external affairs represents the Union in bodies within and outside Polytechnique.

The person in charge of mobilization and communications organizes mobilization events and proposes plans to increase the Union’s visibility.

There is one person responsible for labour relations per ASSEP accreditation unit. The person responsible for labour relations ensures that the collective agreement for his or her unit is properly applied, and acts as liaison between members and Polytechnique in the event of a conflict.

For more details, see our Bylaws and Regulations, Chapiter 5!

Stewards are responsible for ensuring that the collective bargaining agreement for their unit is applied in their respective departments. There is no limit to the number of stewards, and the ideal is to have at least one per department, so that issues can be raised as quickly as possible!

The currently elected members are :

Departement	Stewards
Chemical engineering (GCH)	vacant (2 persons in the Executive Committee)
Civil, Geological and Mining engineering (GCM)	Iann Beck
Electrical engineering (GE)	vacant
Computer and software engineering (GIGL)	Mohammed Amine Merzouk, Hugo Barral, Azam Shirani Bidabadi, Charles De Lafontaine, Jean-Charles Layoun
Mathematics and industrial engineering (MAGI)	Moulay Vincent Huard, Mohammed Ousmoï, Rim Kilani
Mecanical engineering (Meca)	Vathsala Sri Venkata
Physics engineering (Phys)	Benjamín Millan-Raos
Biomedical engineering (biomed)	vacant (1 person in the Executive Committee)
Certificates	vacant

Their responsabilities are:

facilitate communications between the Executive Committee and members in their respective departments,
participate in the mobilization.

For more details, see our Bylaws and Regulations, Chapiter 6!

A negotiating committee is elected for each ASSEP bargaining unit, usually the year before the collective agreement expires. Its mandate is to carry out the process of negotiating the unit’s collective agreement.

Up to 3 members may be elected to the bargaining committee, in addition to the coordinator, the unit labour relations officer and a PSAC representative.

Unit	Agreement validity dates	Elected members of the negotiating committee
Lecturers	April 7, 2022 to August 31, 2024	Akila Hidouche, Moulay Vincent Huard et Mohamed Ousmoï
Teaching assistants and in charge of practical work	June 20, 2022 to August 31, 2025	will be formed in 2024
Chercheuses Post-doctoral researchers	June 20, 2022 to August 31, 2025	will be formed in 2024

For more information on the negotiation process, visit our dedicated page!

Working committees are set up at members’ assemblies or by the Union Council in response to a clearly identified mandate.

For more information, see our Bylaws and Regulations, Chapiter 7!

The Finance Surveillance Committee is mandated to audit the books of account and oversee the Union’s assets. The committee reports to the Assembly.

The committee was elected in April 2023 for a one-year term.
Composition of the committee : Ali Chamam, Rim Kilani

The General Assembly of April 20, 2023 voted to set up a committee to discuss remuneration and salary conditions of elected members.

The Committee’s mandate is one year
Composition of the committee : Jean Charles Layoun, Ali Chamam, Moulay Vincent Huard, Charles De Lafontaine, Dany Généreux, Jeanne Joachim, Tony Jammes

Every member in good standing can be elected at ASSEP, and conditions are the same regardless of the unit of origin.

Total rate of 27,53$/h as of June 1, 2023, automatically indexed (3rd cycle repeater rate).
Access to paid trainings, with travel and meals included if outside Polytechnique.
Adapt your workload to what you can give: no minimum number of hours, and a maximum of 80 hours/2 weeks.
Elections take place at Statutory General Assemblies. In the event of a vacancy, the body empowered to do so may co-opt a member.
Contact-us (assepinformation@gmail.com) and watch out for calls for applications in your e-mail!

For more information, see our Bylaws and Regulations, Chapiter 8!